Purpose of the Role

Responsible for providing diversified support to our busy Maintenance and Equipment (M&E) department. This position crafts effective business reporting communications, coordinating team meetings, work schedules and completes administration duties.  

Key Responsibilities

• Providing dependable administrative support to the M&E department
• Maintaining records of any work and inspections done on-premises
• Continuously monitor direct/indirect labour hours worked vs e
• Creating and managing work orders, labor tickets, and maintenance records
• Creating purchase orders for the M&E department and ensuring proper coding
• Monitoring labour hours and employee timecards and identifying variances
• Preparing monthly reports on KPIs, work orders, purchase orders, and labour tracking
• Overseeing inventory tracking, purchase order coding, and fuel card assignments
• Managing compliance and reporting for NSC, IFTA, ELD systems, and driver abstracts
• Maintaining training records for the M&E department
• Handling departmental logistics like meetings, minutes, travel planning, and communication
• Ensuring accuracy of documentation and data entry across systems (Titan, Komtracs, TRAC, etc.)

Qualifications & Experience

• College diploma in Business Administration or Office Administration
• 5+ years of administrative experience. Experience in a vehicle/equipment maintenance environment an asset
• Valid Class 5 driver’s license
• Advanced Microsoft Office skills (Word, Excel, PowerPoint)
• Experience with ERP systems
• Knowledge of maintenance scheduling, reporting, and compliance systems
• Strong understanding of equipment and vehicle maintenance
• Knowledge of National Safety Code requirements and IFTA reporting
• Experience balancing administrative priorities in a technical or maintenance environment

Skills & Competencies

• Detail-Oriented & Results-Driven
• Strong Communicator & Team Player
• Organized and Able to Prioritize
• Client-Service Oriented

Work Environment

• Office and shop-based with occasional work-from-home flexibility
• Fast-paced environment with tight deadlines
• PPE required on-site as per policy
• Occasional travel to industrial work sites may be required

Why Join Us?

• Be part of a dynamic team that values safety, care, and excellence.
• Opportunities for professional growth and development

Almita Piling Inc. seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and encourages applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, women, persons who identify as 2SLGBTQ+, and persons with disabilities. Accommodations are available, on request, for candidates taking part in all aspects of the selection process including but not limited to a person with a disability.